Meeting Hub Online consultation software for advisers, coaches and consultants
Your client clicks a link, checks camera and microphone and waits in your waiting room until you let them in. No download, no account, no meeting ID read out over the phone.
- Cancel anytime
- No long-term contract
- 14 days free
What it looks like in practice
9 am: a booking comes in
A new client books a first discovery call on your booking page. With Service Manager connected, the confirmed booking invites her to a video meeting, and the call sits in Meeting Hub under her name.
11 am: she moves the appointment
She reschedules to Thursday. The video meeting moves with the booking, so neither of you has to fix anything by hand.
Thursday, 2:58 pm: the waiting room
She opens the link on her phone, tests her microphone and waits. You get a notice that someone is waiting, admit her, and the consultation starts on time.
Thursday, 3:30 pm: the plan on screen
You share your screen to walk through the proposal, sketch the next steps on the whiteboard and send the link to the document in the chat.
Online consultation software should make the first minute easy for the client, because that is where consultations go wrong: the wrong link, a missing app, a microphone that does not work. As video consultation software, Meeting Hub gives every consultation its own link. Your client opens it in the browser on a computer or phone, types a name, checks camera and microphone in the lobby and waits until you let them in. They need no account and no download, and the guest page speaks 16 languages. The browser meetings page shows the join flow in detail.
Most consultations start with a booking. If you take appointments with Service Manager, switch on online meetings for the services you hold by video. A confirmed booking then creates the meeting, invites the client and puts the link on the booking. Moving the appointment moves the meeting; canceling it closes the link with a clear message. Without Service Manager, you schedule the consultation in Meeting Hub and invite the client by email, with calendar links for Google, Outlook and other calendars. The waiting room and device check help you start only when camera, microphone and client are ready.
What you get
A waiting room you control
By default, guests knock and wait. You admit or deny them from a card on your screen. A meeting can also have a password, or be open only to the people you invited, each with a personal link.
Bookings that create the call
With Service Manager, each service can have an online meeting switch. A confirmed booking creates the meeting and invites the client; rescheduling moves it, canceling cancels it.
Online consultation software that works on any phone
Clients join from any browser on a computer, tablet or phone, also Safari on an iPhone. The page fits small screens and the call works in landscape.
Show, sketch and send
Share your screen to go through a plan or a quote, draw on the shared whiteboard and drop links in the chat. A poll or a timer helps in a group session.
Your room stays private
Blur your background or choose one of 18 images, or upload your own. Lock the meeting once your client is in, so nobody else can join.
Captions for clients in another language
Live captions show what each person says under the video. On Pro and Enterprise, your client can read them translated into 16 languages.
Hold your next consultation in Meeting Hub
Schedule one real appointment, send the link and see how your client gets in. If you already take bookings in Service Manager, switch on online meetings for one service first.
What a consultation room costs you
A booked consultation that nobody attends costs you the hour. See what missed appointments cost your practice with the no-show cost calculator.
- Clients and guests
- no account and no fee, they join from the link
- Your team
- colleagues host under their own name in the same workspace, no fee per user
- Consultation length
- Starter meetings end after 120 minutes; Pro and Enterprise have no length limit
- Booking with video
- Service Manager is its own app in the same workspace
How to get started
Add Meeting Hub
Open a KIMISUITE workspace and add Meeting Hub. Set your display name, the guest language and who may join by default in the settings.
Choose how clients get in
Keep the waiting room on, add a password, or allow only invited people. Decide whether recording is allowed at all.
Connect your bookings
With Service Manager, switch on online meetings and mark the services you hold by video. Without it, schedule each consultation and invite the client by email.
Run the first consultation
Open the lobby a minute early, admit your client, share your screen when you need it and end the meeting for everyone when you are done.
Pricing
Meeting Hub starts at a fixed monthly price (see pricing) per workspace, not per host or per client. Clients never pay and never need an account.
Caption translation and the AI summary after each consultation come with Pro and Enterprise. Service Manager, for bookings that create the call, is a separate app in the same workspace.
Is it the right fit?
A good fit if
- Financial, legal, tax and business advisers who meet clients by video
- Coaches and consultants who run discovery calls and paid sessions
- Estate agents, brokers and planners who talk a client through an offer on screen
- Interior designers, architects and agencies who walk clients through plans on screen
Not the right fit if
- Doctors, therapists and clinics that need software built for patient care
- Advisers who need consultations recorded to the cloud: recording saves a file in the host's browser
- Advisers who expect every consultation to appear in the KIMISUITE Calendar: the invitation carries links for Google, Outlook and other calendars instead
- Advisers whose rules do not allow any server to process the audio: meetings are encrypted, but the meeting server processes the audio for captions
Frequently asked questions
What does online consultation software need for one-to-one client calls?
Does my client need to install anything?
Can clients book a video consultation themselves?
What if my client is early and I am still on another call?
Can I record a consultation?
Can my client read the captions in their own language?
Is Meeting Hub suitable for medical consultations?
Read next
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Ready when you are
Set it up in your own workspace and see how it works with your data.
- Cancel anytime
- No long-term contract
- 14 days free
