Sign Employment Contract Online: Where It Works

What a contract in the post costs

How many working days are left until your new hire starts? Count them with the working days calculator and send the contract in time.

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Remote or relocating hires: two letters and the days they take, each way
Missing signature on day one: a new hire who starts work before the terms are signed
Chasing the paperwork: calls and emails to find out whether the contract arrived and was signed
With Document Sign: one send, a status per person, a sealed PDF when everyone has signed

Sign employment contract online, and your new hire's terms come back signed before the first working day, with a record you can file. You upload the finished contract as a PDF, add the new hire and the person who signs for the company, place the signature, initials and date fields, and send. The employee signs in the browser on a phone or computer, without an account, and you both get a sealed PDF with a signing certificate that lists names, times, IP addresses, devices and every step. The signing workflow lets the manager sign only after the employee has, and Document Sign keeps each new hire's papers together in one project.

Be clear about what that signature is. Document Sign provides a simple electronic signature under the EU eIDAS Regulation. Under eIDAS, an electronic signature cannot be denied legal effect or be refused as evidence only because it is electronic, but only a qualified electronic signature has the same legal effect as a handwritten one. Some employment documents need more. In Germany, for example, a fixed-term clause needs the written form, which an electronic signature only replaces as a qualified one, and a termination or termination agreement cannot be signed electronically at all. Other countries have their own rules. This page is not legal advice: check the rules for your country and your type of contract, and read the difference between simple, advanced and qualified signatures.

What you get

Sign employment contract online from any phone
The new hire opens the link from the email, scrolls the pages, fills the fields one after another and signs with a finger or by typing their name. No account and no app.
Employee first, then the company
With signing in order on, the managing director is invited only once the employee has signed. The manager sees the employee's entries on the pages, read-only.
A copy for payroll
Add your bookkeeper or payroll provider as a recipient who only gets a copy. They do not sign, but they are part of the document.
The whole starter pack in one project
Contract, confidentiality agreement and IT policy as separate documents in one project per new hire, with the start date as due date and a progress bar.
Hires who read another language
Choose the language of the emails and the signing page per recipient, from 16 languages, while the contract itself stays in the language you wrote it in.
A record you can file
Every page carries a stamp with the document number. The signing certificate, the digital seal, the SHA-256 fingerprints and an independent time stamp make later changes visible.

Try it with the next contract you send

Pick a document that a simple electronic signature covers in your country, such as a job offer or an IT policy, and send it with Document Sign. Keep the forms the law reserves for paper on paper.

See how it works See all plans

How to get started

Check which form the document needs
Find out whether your country requires the written form or a qualified signature for this contract or clause. Use Document Sign for the documents a simple electronic signature covers.
Upload the finished contract
Upload the contract as a PDF of up to 25 MB with a clear title, and put it in a project for the new hire.
Add signers and fields
Add the employee and the person who signs for the company, turn on signing in order, add payroll as a copy recipient, and place signature, initials and date fields.
Send and file
Add a short welcome message and a sign-by date before the first working day. Remind with one click if needed, then download the sealed PDF for the personnel file.

Pricing

Document Sign starts at a fixed monthly price (see pricing) per workspace, not per employee or per signature. Employees never pay and never need an account.

Each plan sets how many documents you can send and how much storage you have for signed files.

See all plans

Is it the right fit?

A good fit if

Small employers who hire a few people a year and want contracts back before the first day
Shops, agencies and offices with staff in several locations
Employers who hire people abroad or who work remotely
Office managers who also need policies, confidentiality agreements and handbook acknowledgements signed

Not the right fit if

Documents your country requires in written form or with a qualified electronic signature, such as a fixed-term clause in Germany
Terminations and termination agreements where the law excludes the electronic form, as in Germany
Employers who want contract templates that fill in names and salaries: Document Sign signs finished documents
Companies that expect signed contracts to flow into an HR or payroll system automatically

Frequently asked questions

Can I sign employment contract online with Document Sign?

In many cases, yes. Document Sign lets the employee and the company sign with a simple electronic signature under eIDAS and produces a sealed PDF with a signing record. Whether that is enough depends on the country and the clause, so check the rules before you send.

When is a simple electronic signature not enough for employment documents?

When the law requires the written form and does not accept the electronic form, or accepts it only as a qualified signature. In Germany, a fixed-term clause needs the written form, which only a qualified electronic signature replaces, and terminations cannot be signed electronically at all.

Does Document Sign offer a qualified electronic signature?

The signature Document Sign gives every signer of these documents is the simple electronic signature. If a contract or clause needs a qualified signature in your country, sign that one with a qualified trust service or on paper.

What does the employee see when they sign?

Your message, the pages of the contract, the fields they have to fill and a counter of what is left. Before finishing, they confirm that they agree to sign electronically. They can also decline and give a reason.

Can staff confirm they have read the handbook or a policy?

Yes. Upload the handbook or policy as a PDF, add a required checkbox such as 'I have read and understood this policy' next to the signature field, and send it to each employee. The certificate records when each person signed.

Does the German Nachweisgesetz allow the record of terms as a PDF?

The Nachweisgesetz allows the record of the main terms in text form, sent electronically, if the employee can store and print it and you ask for a confirmation of receipt. In sectors such as construction, hotels and restaurants, building cleaning, and hair and beauty, that route is closed: the record has to be on paper and signed by hand.

Are the signed contracts shared outside our workspace?

No. Documents stay inside your KIMISUITE workspace and are not shared with other workspaces. The upload screen says it plainly: your file stays private to this workspace.

Is this legal advice?

No. This page explains what Document Sign does and names a few German rules as examples, taken from the law as published on gesetze-im-internet.de. Employment law differs between countries, so ask an employment lawyer when in doubt.

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Sign employment contract online and have it back before day one

What a contract in the post costs

What you get

Sign employment contract online from any phone

Employee first, then the company

A copy for payroll

The whole starter pack in one project

Hires who read another language

A record you can file