Receive e-invoices in Germany

What receiving an e-invoice costs you in CRM Business Hub

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XRechnung, ZUGFeRD, Factur-X: read without AI, so no AI credits used
Photos and PDF receipts: read by AI from your workspace's monthly AI credits
DATEV export: included in every plan for companies based in Germany
Your team: one monthly price per workspace, however many people work the inbox

To receive e-invoices in Germany you need more than a mailbox that accepts XML attachments: someone has to read the file, match it to a supplier and get it paid on time. CRM Business Hub gives you an inbox for supplier documents. Drag a file in or connect an IMAP mailbox, and XRechnung (UBL and CII), ZUGFeRD and Factur-X are read without AI: number, date, net, VAT, gross, every line and the supplier. One click on Create bill turns the e-invoice into a supplier bill with its due date. Photos and PDF receipts without XML are read by the AI and wait for your check, as the AI receipt scanner shows.

At the end of the month, the DATEV export puts your outgoing invoices, credit notes, incoming bills and expenses into one ZIP in DATEV format, with the PDFs and receipt images, ready for your tax adviser. The same app sends your own invoices as XRechnung 3.0 (UBL) or ZUGFeRD, with the Leitweg-ID for public-sector customers, as described under e-invoicing. Why now? Under § 14 of the German VAT Act (UStG), an invoice between two businesses based in Germany is to be issued as an e-invoice in a structured format following the European standard EN 16931, and the sender does not need your consent for it (checked 27 October 2026). So XML invoices can land in your mailbox at any time, while transition rules in § 27 (38) UStG still allow paper or other formats for a while. Our post on e-invoicing in Germany 2025, 2027 and 2028 walks through the timeline, and your tax adviser knows your case.

What you get

Receive e-invoices in Germany by upload or email
Drag files into the inbox or connect the mailbox your suppliers already write to. Each document gets a state: open, ready to convert, needs a check, taken over. Nothing slips between the email and the bookkeeping.
XRechnung, ZUGFeRD and Factur-X read field by field
Structured e-invoices are read without AI, so the numbers come from the file itself. Invoice number, dates, net, VAT, gross and every line are filled in, and the supplier is matched to your list or created on the spot.
From e-invoice to supplier bill in one click
Create bill turns the document into a supplier bill with due date, lines and status. The bills list shows what is open, what is overdue and what falls due in the next seven days.
Paper and PDF receipts as well
Not every supplier sends XML. Photograph the fuel receipt or drop in a PDF, and the AI reads number, date, amounts, lines and supplier, with a match score you can check before you take it over.
A DATEV export for your tax adviser
Choose a month, a quarter or any period and the document types. A preview warns about a missing PDF or skipped drafts, then you get one ZIP in DATEV format with one package per month, outgoing and incoming.
Send XRechnung and ZUGFeRD yourself
Your own invoices go out as XRechnung 3.0 (UBL) by default, or ZUGFeRD, XRechnung CII or Peppol BIS per customer. Add the Leitweg-ID for public-sector customers, and a readiness check runs before the file is created.

Put this month's supplier invoices through the inbox

Add CRM Business Hub to a free workspace, connect the mailbox your suppliers write to and watch the next XRechnung arrive as a bill you only have to confirm. Before the fourteen-day trial ends, export what you collected for your tax adviser.

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How to get started

Start CRM Business Hub with Germany as your company country
Sign up, add the app and run the setup assistant. With Germany as company country, the DATEV export appears in the settings and euro invoices get the GiroCode payment QR.
Connect your invoice mailbox
Add the IMAP mailbox your suppliers send to, or simply drag the files in. E-invoices and receipts from both routes land in the same inbox.
Check and create the bill
Open the document, see the fields and lines already filled in, confirm the supplier and press Create bill. Pay it later and match the payment from your bank statement.
Export the month for your tax adviser
Pick the period and the document types, look at the preview and create the package. Send the ZIP to your tax adviser the way you agreed.

Pricing

CRM Business Hub starts at a fixed monthly price (see pricing) for the whole workspace, not per user, so the person who works through the supplier inbox does not add a seat.

XRechnung, ZUGFeRD and Factur-X files are read without touching your AI credits, and the DATEV export is part of every plan for companies based in Germany. AI credits are only used for photos and PDF receipts without structured data.

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Is it the right fit?

A good fit if

German small businesses and freelancers whose suppliers send XRechnung or ZUGFeRD by email
Companies that hand their documents to a tax adviser every month
Businesses that also invoice public-sector customers with a Leitweg-ID
Teams that want supplier bills, expenses, budgets and bank matching next to their customer invoices

Not the right fit if

Businesses that need a full validation report for every incoming e-invoice: the app reads the file and checks the required fields
Anyone looking for bookkeeping with accounts and VAT returns: the DATEV export hands over documents, your tax adviser books them
Companies that want supplier invoices to reach them through the Peppol network: the inbox takes uploads and email
Companies based outside Germany that want the DATEV export: it is offered only to German companies

Frequently asked questions

How do I receive e-invoices in Germany with CRM Business Hub?

Connect the mailbox your suppliers send to, or drag the files into the inbox. The app reads XRechnung, ZUGFeRD and Factur-X, and one click turns each document into a supplier bill.

Which file formats can the inbox read?

XRechnung in UBL and CII, ZUGFeRD and Factur-X are read without AI. Photos and PDF receipts without structured data are read by the AI, and you check them before they are taken over.

Do I have to type anything from an XRechnung?

No. Number, dates, amounts, VAT and every line come from the file. You confirm the supplier, press Create bill and decide when to pay.

What does the DATEV export contain?

One ZIP with a package per month for outgoing and incoming documents: invoices, credit notes, supplier bills and expenses, with amounts per VAT rate and the PDFs or receipt images. Canceled invoices go in as a negative counter-document.

Do I still need my tax adviser?

Yes. CRM Business Hub collects, reads and hands over your documents. The bookkeeping itself stays with your tax adviser, who now gets complete documents instead of a shoebox.

Can I send XRechnung to a public authority?

Yes. Enter the Leitweg-ID as the buyer reference on the customer, keep XRechnung as the format, and attach the generated file to the invoice email. A readiness check shows what is missing before the file is created.

Can a supplier send me an XRechnung without asking first?

For invoices between two businesses based in Germany, yes: § 14 UStG makes the structured e-invoice the rule and does not require the recipient's consent for it. Transition rules still allow other formats for a while, so expect a mix of XML, PDF and paper for some time. The inbox takes all three routes.

Ready when you are

Set it up in your own workspace and see how it works with your data.

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Receive e-invoices in Germany and turn each one into a bill without typing

What receiving an e-invoice costs you in CRM Business Hub

What you get