Event Ticket Hub

Online ticket sales for associations, clubs and societies

Members book first, volunteers run the door from their own phones, and your treasurer gets a statement that adds up, without a spreadsheet passed around the committee.

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Online ticket sales for associations, clubs and societies

What it looks like in practice

  1. The committee meeting: who does the tickets this year?

    Last year one volunteer kept the list in a notebook and took cash at her front door. This year the association runs the sale online, and any committee member can look at the numbers.

  2. Members first, a week early

    The annual ball sells to members seven days before the public. Members get a code by email that opens their member ticket; the public ticket starts selling a week later by itself.

  3. The summer festival weekend

    Friday concert, Saturday market, Sunday family day. Visitors buy a day ticket or a weekend pass that covers all three days, with one entry per day.

  4. Monday after: the treasurer's turn

    Online income, cash from the door, VAT per rate and tickets per type sit in one settlement per date. The treasurer downloads it and closes the event.

Online ticket sales for associations have to fit the way an association works: volunteers who change every year, members who expect their own price, and a treasurer who needs to account for every coin. Event Ticket Hub gives your association its own ticket page with your logo, where members and the public book concerts, balls, festivals and open days, and pay by card, PayPal or bank transfer straight into the association's own account. Free events such as an open day run through the same checkout with free tickets, so you still know how many people are coming.

Member prices stay with members. A member ticket can stay hidden and open only with a code, and a sales window per ticket type lets members book before the public. At the event, volunteers check in guests with their phones and sell at the box office for cash or card, each shift counted and closed. Your association pays one price for its workspace, however many volunteers help, and KIMISUITE adds 0 % per ticket; ticket payments go to your own account at your payment provider's usual fee.

What you get

  • Members' presale with a code

    Hide the member ticket from the public and open it with a code you send to members. Give it an earlier sales window, and the public ticket starts later on its own.

  • Day tickets and weekend passes

    For a festival with several days, sell tickets for one day, for every day, or for chosen days. A pass gives one entry per day.

  • Volunteers on their own phones

    Pair any phone as a scanner with a short code. Scanner devices are unlimited, so every helper at every gate can check tickets.

  • A till that the treasurer trusts

    Each box office shift opens with the float and closes with counted cash and the card total. The numbered Z report shows sales, refunds and VAT.

  • VAT per ticket, or none at all

    Set the VAT rate on each ticket type, or switch on the small-business setting if your association does not charge VAT.

  • Invoices for sponsors and companies

    Companies enter their details at checkout. With CRM Business Hub in the same workspace, their paid orders become invoices, and buyers land in Contacts without duplicates.

Show your committee how it works

A members' presale, a festival pass and a box office run by volunteers: open Event Ticket Hub and walk through a set-up your committee can approve in one meeting.

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What stays in the association's account

Ticket income is often the biggest line in an association's event budget. Check what a fee per ticket would take from your next event with the ticket fee calculator.

Calculate it for your event

Ticket fee from KIMISUITE
0 % on every paid ticket
Free events
free tickets carry no fee at all
Card and PayPal payments
your payment provider's usual fee, nothing on top
Volunteers
no cost per helper; billing is per workspace

How to get started

  1. Open the association's workspace

    Create a KIMISUITE workspace in the association's name, add Event Ticket Hub and invite the committee. The trial lasts fourteen days.

  2. Set up payments and VAT

    Connect the association's Stripe, PayPal or Bankart account or turn on bank transfer, and set VAT or the small-business setting.

  3. Create the event and its tickets

    Add the event and its dates, a public ticket, a hidden member ticket and, for festivals, a pass for all days. Create the member code.

  4. Brief your volunteers

    Pair the volunteers' phones as scanners or box office devices, send the member code, then open the public sale.

Pricing

Event Ticket Hub starts at a fixed monthly price (see pricing) for the association's whole workspace. You pay per workspace, not per volunteer and not per ticket, and KIMISUITE adds a 0 % ticket fee. On card and PayPal payments, your payment provider charges its usual fee.

Committee members and volunteers work in the same workspace with the rights you give them.

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Is it the right fit?

A good fit if

  • Sports clubs, music societies, carnival clubs and community associations with ticketed events
  • Associations that sell to members first and to the public later
  • Festivals and fetes run by volunteers over one or several days
  • Treasurers who need cash, card and online income in one statement

Not the right fit if

  • Associations looking for membership management or annual fee collection
  • Organisers who want to import their member list as a guest list
  • Fundraising campaigns that need donations or tax receipts
  • Events that must sell in several currencies

Frequently asked questions

How do online ticket sales for associations work with KIMISUITE?

Your association gets its own ticket page. You create the event and its tickets, connect the association's payment account and publish. Members and the public book online, and volunteers check tickets at the door with their phones.

Can members get a lower price than the public?

Yes. Create a member ticket that is hidden and opens only with a code, and send the code to your members. You can also give it an earlier sales window for a members' presale.

Our helpers are volunteers. Do we pay per person?

No. KIMISUITE bills per workspace, not per user, and scanner devices are unlimited in every plan. Your helpers use their own phones.

Can we run a free open day through the same system?

Yes. Create a free ticket for the open day. Visitors book through the normal checkout, receive a ticket with a QR code, and you know in advance how many are coming.

We do not charge VAT. Does that work?

Yes. Switch on the small-business setting, and tickets and receipts show no VAT. If some tickets need VAT, set the rate per ticket type.

What if we have to cancel the festival because of the weather?

Cancel the event or just the affected date. Ticket holders get an email, online payments are refunded automatically, and bank transfers or cash show as still to refund, so nothing is forgotten.

Can several committee members work on the sale at the same time?

Yes. Invite them to the association's workspace. One prepares the event, another answers buyers, the treasurer reads the reports, and everyone sees the same numbers.

What does the treasurer get after the event?

A settlement per date with income online and at the door, fees, VAT per rate and tickets per type, as PDF. Orders, sales per date and the attendee list export to Excel or CSV.

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Ready when you are

Set it up in your own workspace and see how it works with your data.

Start 14-day free trial
  • Cancel anytime
  • No long-term contract
  • 14 days free