Document Sign Sign a lease online with every tenant, guarantor and landlord, from any phone
Upload the finished lease, place the fields for tenants, guarantor and landlord, and send it. Everyone signs in the browser, and you file one sealed PDF with a record of who signed what, and when.
- Cancel anytime
- No long-term contract
- 14 days free
What it looks like in practice
Monday: the flat is let
The viewing went well and the couple wants the flat. Before lunch you upload the lease, add both tenants and the guarantor, and place signature, initials and date fields on the pages.
Monday evening: the first signature
One tenant signs on her phone on the bus home. The dashboard shows the lease as 1 of 3 signed, and you see that the guarantor has opened it but not signed.
Wednesday: a gentle reminder
The guarantor is abroad and forgot. You tap the bell next to his name, he signs in the evening, and the landlord signs last because you sent the lease in order.
Thursday: the keys
The sealed PDF is in the file with the signing certificate attached. At the handover, everyone already has the same signed copy.
When you sign a lease online, nobody has to make the trip to the office: the tenant who works shifts, the guarantor who lives in another city, the landlord who is on holiday. With Document Sign you upload the lease as a finished PDF, add every person who has to sign, place the fields on the pages and send. Each person gets a link and signs in the browser on a phone or computer, by drawing or typing their name, without creating an account. The signing workflow lets you decide whether everyone signs at the same time or one after the other.
When the last person has signed, Document Sign seals the PDF. Every page carries a stamp with the document number, and a signing certificate is attached with the names, the times, the IP addresses, the devices and the full history, plus an independent time stamp. That is the copy you file and send to everyone. This e-signature for real estate is made for lettings, not for property sales: Document Sign gives you a simple electronic signature under the EU eIDAS Regulation. Whether that is enough for a given lease depends on your country and the type of contract, so read what simple, advanced and qualified signatures mean before you move contracts that the law wants in writing. See the whole app on the Document Sign page.
What you get
Every tenant, guarantor and landlord
Add each tenant, the guarantor and the landlord as signers, plus people who only get a copy, such as the owner you let for. Each signer's fields have their own color, so nobody fills in someone else's box.
Signing in the right order
Turn on sign in order and the landlord is invited only after the tenants and guarantor have signed. The next signer sees what the earlier ones entered, read-only.
Sign a lease online with initials on every page
Place initials where your leases ask for them, plus signature, full name, date, text and checkbox fields. Mark a text or checkbox as required, such as 'I have read the house rules'.
Built for signing on a phone
On a phone, the pages stack, a counter shows the fields still open and an arrow jumps to the next one. Tenants sign with a finger or type their name in one of three styles.
Tenants who read another language
Choose a language per recipient for the emails and the signing page, from 16 languages. A tenant can also switch the language while signing.
A sealed PDF with the full record
A stamp and document number on every page, a signing certificate with names, times, IP, device and history, a digital seal and an independent RFC 3161 time stamp.
Sign your next lease online with Document Sign
Upload a lease you are about to sign anyway, add the tenants and yourself, and watch the status change as each person opens and signs it.
What getting a lease signed costs
Working out your fee for a new letting or sale? The real estate commission calculator shows what you earn per deal.
- Tenants, guarantors, landlords
- no account and no fee, they sign from the link
- Documents
- your plan sets how many you send; drafts do not count until they go out
- Couriers and appointments
- none: signers use their phone or computer
- Your workspace
- one monthly price for the agency instead of a seat per agent
How to get started
Set up your agency workspace
Open a KIMISUITE workspace for your agency or your lettings and add Document Sign. Set a default signing deadline and the languages you offer to recipients.
Upload the lease
Upload the finished lease as a PDF of up to 25 MB and give it a title the tenants will recognize. Add it to a project, for example one per property or per letting.
Add signers and place fields
Add each tenant, the guarantor and the landlord, choose whether they sign in order, and drag signature, initials and date fields onto the pages. The checklist shows when everything is in place.
Send and follow up
Write a short message, set a sign-by date and send. Watch who has opened and signed, remind anyone with one click, and download the sealed PDF when all have signed.
Pricing
Document Sign starts at a fixed monthly price (see pricing) per workspace, so the agency pays for one workspace instead of a seat per agent. Tenants, guarantors and landlords never pay and never need an account.
Your plan sets how many leases and other documents you can send each month and how much storage the signed files get. A lease you are still preparing counts only once you send it.
Is it the right fit?
A good fit if
- Letting agents who sign tenancy agreements, renewals and inventories with tenants and guarantors
- Private landlords with a few flats who rent to tenants in other cities
- Property managers who need signed handover protocols and house rules on file
- Agencies with tenants who prefer a language other than their own
Not the right fit if
- Property sales or contracts that need a notary, a land registry entry or a qualified electronic signature
- Agencies that want lease templates with fields that fill themselves: Document Sign signs finished documents
- Agencies that want their logo on the signing page: it shows your workspace name
- Offices that want signed leases to land in a CRM automatically: Document Sign has no CRM link
Frequently asked questions
Is it legal to sign a lease online?
Can two tenants and a guarantor sign the same lease?
Does the tenant need to download an app or create an account?
What if a tenant does not agree with a clause?
What exactly is in the signed PDF?
Can I send an inventory or house rules with the lease?
Read next
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- Related solutionsSign employment contract online and have it back before day oneYour new hire starts on Monday and the contract is still in the post. Send it today, get it back signed from their phone tonight, and keep the paper route for the few documents the law reserves for it.
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- From the blogWhat Is an Electronic Signature? Simple, Advanced and QualifiedeIDAS knows three levels of electronic signature. What each one proves, which one equals a handwritten signature, and which documents actual...
- From the blogDocument Sign Is Live: Send a PDF for Signature From Your WorkspaceUpload a finished document, place the fields, send a link. Recipients sign without an account, and you get back one sealed PDF with a signat...
Ready when you are
Set it up in your own workspace and see how it works with your data.
- Cancel anytime
- No long-term contract
- 14 days free
