Document Sign E-signature for freelancers: get the contract signed before you start the work
Upload the contract you already use, place your client's signature field and send it. Your client signs on a phone in a few minutes, you countersign, and the sealed PDF proves who agreed to what.
- Cancel anytime
- No long-term contract
- 14 days free
What it looks like in practice
Monday: the client says yes by email
The proposal is agreed, but a yes in an email thread is not a contract. You upload your project contract, add the client and yourself, and send it before the call ends.
Monday, 6 pm: the client signs
Your client signs on the phone between two meetings. Because you set the order, you are invited next and countersign from your laptop.
Tuesday: the NDA for the agency
An agency wants an NDA before the briefing. You put it in the client's project next to the contract, so both documents and their status sit in one place.
Three months later: a question about scope
The client remembers the scope differently. You open the signed statement of work, with the time each page was signed and by whom, and the discussion is short.
E-signature for freelancers is about one moment: the client has said yes, and you want it in writing before you start the work. With Document Sign you upload the contract, NDA or statement of work you already use as a PDF, add your client, place the signature, initials and date fields, and send. The client opens the link, signs by drawing or typing their name, and needs no account. You can add yourself as a signer and choose who signs first.
Once everyone has signed, you both receive the same sealed PDF: a stamp with the document number on every page, and a signing certificate attached with names, times, IP addresses, devices and the full history, protected by a digital seal and an independent time stamp. If the client declines, you see the reason. Keep each client's contracts together in projects, and you know at a glance what is signed and what still waits. Before you send the next quote, check your rate with the hourly rate calculator.
What you get
E-signature for freelancers who countersign
Add yourself to the document with one click and choose the order. The client signs first and you countersign, or you sign first and send a document that is already signed by you.
Contracts, NDAs and SOWs per client
Group the documents of one client in a project with a due date and a color. The project shows how many are signed, how many wait and which are drafts.
You see when the client opens it
Each signer shows as invited, opened, signed or declined, with the time. Get a notice when the client opens or signs, and remind them with one click.
Clauses the client has to tick
Add a required checkbox for the payment terms or a text field for the purchase order number. The client cannot finish until every required field is filled.
Your link after the signature
After signing, the client sees your own thank-you text and a button to the page you choose, such as your portfolio or your booking page for the kickoff call.
A record you can show in a dispute
The signed PDF carries the document number on every page, a signing certificate with the full history, SHA-256 fingerprints of the original and the signed file, and an independent time stamp.
Put your next client contract out for signature
Take the contract you are about to send anyway, upload it, place two signature fields and send it to your client. You will see the status change as they open and sign it.
What a signed contract costs you
Unpaid work starts with an unsigned scope. Make sure the price in that scope covers your time with the hourly rate calculator.
- Your client
- signs free, without an account or app
- Documents
- a monthly allowance set by your plan; a draft counts only once it is sent
- Printing, scanning, postage
- none, the client signs on a phone or computer
- Your workspace
- one monthly price, also when an assistant or partner works in it with you
How to get started
Prepare your workspace
Open your KIMISUITE workspace and add Document Sign. Set a reply-to address, your time zone and the text clients see after signing.
Upload your contract
Upload the finished contract as a PDF and give it a title your client recognizes, such as 'Website redesign, contract'. Put it in the client's project.
Place the fields
Add the client and yourself, turn on signing in order if you countersign, and drag signature, initials, date and any required checkbox onto the pages.
Send and start the work
Write a short message, set a sign-by date and send. When the status says completed, download the sealed PDF and send the kickoff invitation.
Pricing
Document Sign starts at a fixed monthly price (see pricing) per workspace, not per signature and not per user. Your clients never pay and never need an account.
Your plan decides how many contracts go out each month and how much room the signed PDFs get. The emails to your clients go out through your workspace's own mail account, with your reply-to address, so their questions reach you.
Is it the right fit?
A good fit if
- Designers, developers, copywriters and photographers who send a contract before each project
- Consultants and coaches who send NDAs and engagement letters
- Freelancers who work with agencies that want signed paperwork first
- Solo businesses whose clients sit in other countries and other time zones
Not the right fit if
- Freelancers who want to write the contract inside the app or start from templates: Document Sign signs finished documents
- Freelancers who want the client to accept a quote and turn it into an invoice: that is the quote acceptance in CRM Business Hub
- Contracts that need a qualified electronic signature or a notary
- Freelancers who want their logo on the signing page: it shows your workspace name
Frequently asked questions
How does e-signature for freelancers work with Document Sign?
Can my client sign on a phone between two meetings?
Can I sign the contract myself as well?
Is a contract signed this way legally binding?
What if the client wants changes before signing?
Can I see whether the client has opened the contract?
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Ready when you are
Set it up in your own workspace and see how it works with your data.
- Cancel anytime
- No long-term contract
- 14 days free
