What costs should I include in fleet calculations?

Include fuel, maintenance, insurance, registration, depreciation, financing costs, parking, tolls, and driver-related expenses. Don't forget indirect costs like administration time.

How do I calculate depreciation?

Use straight-line depreciation: (Purchase Price - Salvage Value) / Expected Years. For vehicles, 5 years is typical with 10-20% salvage value.

When should I replace fleet vehicles?

Consider replacement when maintenance costs exceed 50% of annual depreciation, or when total cost per mile starts increasing significantly.

Vehicle Hub

Free Tool

Fleet Cost Calculator

Calculate vehicle operating costs

Calculate total fleet operating costs

Learn more → Vehicle Hub

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The Fleet Cost Calculator helps businesses with vehicle fleets understand their true operating costs. Track fuel, maintenance, insurance, depreciation, and per-mile costs for each vehicle and your entire fleet to optimize spending.

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Quick — under 90 seconds

How to Use

1. Add vehicles to your fleet 2. Enter purchase price and expected lifespan 3. Input monthly fuel and maintenance costs 4. Add insurance and registration fees 5. Enter annual mileage 6. Calculate cost per mile and total fleet costs

Benefits

Understand true vehicle costs

Optimize fleet size

Budget accurately

Compare lease vs buy

Identify cost-saving opportunities