Part of HRM Hub Shift Planning
Templates, recurrence and a coverage matrix that turns red before Friday does.
A shift template is a reusable definition: a workplace, a start and end time — overnight handled — a break length and, optionally, the position the shift requires. A recurrence rule takes that template and repeats it on a pattern you build from weekday chips with a live preview, over a date range, for a named employee or for nobody in particular.
A job materialises shifts into a rolling two-week window and is idempotent, so running it twice creates nothing extra. Editing a rule regenerates future shifts and leaves past ones alone, because those are history.
The week grid puts employees on rows and days on columns with draggable chips; the month grid is for planning at altitude. Over both sits the coverage report — a workplace-by-day matrix of assigned against required headcount per position, green when staffed, orange when short, red when nobody is on at all, and clickable straight into the day it is complaining about.
Key Benefits
Reusable templates with workplace, times, break and position
Recurrence rules built from weekday chips with a live preview
Shifts generated two weeks ahead, without duplicates
Open shifts anyone qualified can claim
Week and month calendars, filtered by workplace
Coverage matrix with per-day, per-position required headcount
Use Cases
A rota that repeats
Morning and evening templates on a weekly pattern. The next fortnight generates itself; you only touch the exceptions.
Friday night is short
The coverage cell turns orange days ahead. Post the gap as an open shift and let someone claim it before it becomes a phone call.
Seasonal ramp-up
Required headcount is set per workplace and day, so the summer terrace can need four servers where the winter dining room needs two.