Invoicing Software That Knows Your Customers
KIMISUITE CRM Business Hub links every invoice directly to the customer record — EU VAT logic, recurring billing, and Stripe + SEPA + PayPal built in.
Common Challenges
Your invoicing tool doesn't know your customers
FreshBooks tracks invoices. Your CRM tracks customers. When a client changes address or VAT number, you update it in two places — and the next invoice goes out wrong anyway because you forgot one of them.
EU VAT rules cost extra — or break the workflow
Cross-border B2B reverse charge (§13b in Germany, OSS for EU-wide), Kleinunternehmer exemptions, French TVA, Italian fattura elettronica — most US-built invoicing tools treat these as paid add-ons or leave you to manage workarounds yourself.
Recurring billing is locked behind a higher tier
FreshBooks Plus runs around USD 30/mo — but recurring invoices require the Premium plan at USD 50/mo. The upgrade is presented as routine, but the pricing jump is not. You find out after you've already set up your clients.
Quote-to-invoice means copy-pasting between tools
You quote in the CRM, get approval, then manually recreate the invoice in your invoicing tool — line items, prices, customer address, VAT rate, all over again. That's 15 minutes per deal that adds up fast across a month.
The Solution
KIMISUITE CRM Business Hub is not a standalone invoicing app bolted onto a CRM. The invoicing module lives inside the customer record — same screen, same data, no duplication. When a client's billing address or VAT ID changes, it changes once, everywhere.
EU VAT Logic That Works Without Add-Ons
Most invoicing tools built outside Europe treat EU tax compliance as an afterthought — a checkbox module priced at EUR 15–25/mo extra, or a workaround you document in a spreadsheet. KIMISUITE CRM Business Hub handles EU VAT as a default, not an upgrade:
- Germany: §13b reverse charge for cross-border B2B services, §25a margin scheme for eligible goods, standard 19% and reduced 7% USt rates.
- Austria: USt with Kleinunternehmer threshold logic flagged per customer.
- Switzerland: MWST rates (8.1%, 2.6%, 3.8%) with CHF invoicing.
- France: TVA with facturation électronique readiness.
- Spain: IVA + factura electrónica fields.
- Italy: IVA + fattura elettronica format support.
Each customer record holds their country, VAT registration number, and applicable tax regime. When you create an invoice, the correct rate and legal notice appear automatically — no manual selection, no compliance guesswork.
Recurring Billing, Payment Collection, and the Real Cost of Your Current Stack
Recurring invoices are a first-class workflow in KIMISUITE CRM Business Hub — not a tier-upgrade surprise. Set a billing cycle on any customer, define the line items once, and the system generates and sends invoices on schedule. Monthly retainers, quarterly service fees, annual subscriptions — all handled without logging into a separate billing platform.
Payment collection is embedded directly in the invoice PDF and the client-facing payment page. Clients can pay via Stripe (card), SEPA Direct Debit, or PayPal — whichever suits the customer relationship. No third-party payment link to manage separately.
What your current stack actually costs a 5-person SMB: A CRM like Pipedrive at USD 14/seat × 5 = USD 70/mo, plus an invoicing tool like FreshBooks Plus at USD 30/mo (or sevDesk at around EUR 18/mo plus add-ons), plus an EU VAT module or manual workaround at EUR 15–25/mo. Real-world total: roughly EUR 120–150/mo for the customer and invoicing layer alone — with the hidden cost of copy-pasting data between tools on every deal. KIMISUITE CRM Business Hub bundles the customer record and the invoicing module — EU VAT logic, recurring billing, Stripe + SEPA + PayPal — on one workspace tier. Quote-to-invoice is one click on the customer page.
The workspace pricing model means your whole team works from one subscription. No per-seat invoicing tier. No "you need to upgrade to send more than 50 invoices a month" limits. Flat workspace pricing that reflects how real SMBs are actually structured.
When a deal closes in the sales pipeline, the approved quote converts to a draft invoice with a single click — customer data, line items, pricing, and VAT rate all carried across. No second tool, no manual entry, no margin for error. The accountant handoff is a structured export compatible with DATEV, lexware, and similar tools — not a CSV you clean up on a Friday afternoon.
KIMISUITE runs on EU infrastructure, is GDPR-compliant by default, and supports 16 interface languages plus EUR, USD, and MKD currencies out of the box. If you work across borders — billing a German client in EUR, a Swiss client in CHF, a US client in USD — the platform handles it without currency conversion plugins or manual formatting.
Questions about how KIMISUITE CRM Business Hub fits your specific workflow? contact us — a real person responds, not a chatbot queue.
Key Features
Invoice draft from the customer record
Open the customer page, click 'New Invoice' — address, VAT ID, tax rate, and currency are already filled in. No re-entry, no sync errors.
EU VAT logic native — no add-on required
§13b reverse charge, OSS, Kleinunternehmer, TVA, IVA, MWST — handled per customer by default, not as a paid module.
Recurring billing as a standard workflow
Set billing cycles on any customer. Invoices generate and send on schedule — monthly retainers, quarterly fees, annual contracts.
Stripe, SEPA, and PayPal on every invoice
Clients pay directly from the invoice PDF or payment page. No separate payment link tool to manage alongside your invoicing.
One-click quote-to-invoice conversion
Approved quote in the pipeline? Convert to invoice in one click — line items, pricing, and customer data transfer automatically.
Flat workspace pricing — no per-seat invoicing traps
One workspace subscription covers your whole team. No per-seat fees, no invoice volume limits, no surprise tier upgrades.
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