CRM Built for EU Real Estate Agencies

KIMISUITE CRM Business Hub for real estate agencies is structured around three primary records that actually reflect how agency work flows: listings, clients (buyers and sellers), and agents. Each record is connected — not siloed. When a buyer lead comes in, the system matches it against available listings based on criteria you set: location, price range, property type, floor area. When a viewing is scheduled, it blocks time on the listing's calendar so no second agent can book the same slot. When an offer is accepted and moves to contract, commission split rules you've configured run automatically and produce a ledger entry — no month-end Excel.

From Lead to Commission: One Continuous Workflow

The pipeline in KIMISUITE CRM Business Hub follows the actual stages of a real estate transaction, not a generic B2B sales funnel. A buyer lead enters — from your website, from an ImmoScout24 or immowelt enquiry form, or entered manually by an agent — and immediately sits inside the CRM with a status, source, budget range, and property criteria attached. The system surfaces matching listings from your active portfolio. The agent confirms a viewing, which is logged against both the buyer record and the listing record simultaneously. After the viewing, the agent logs feedback. If an offer follows, it's captured in the system with offer amount, conditions, and validity date. When the offer is accepted, a contract workflow begins — document templates pre-filled with listing address, buyer name, agreed price, and commission terms. No re-typing.

Commission split tracking is configured once per agency, with overrides possible at deal level. A standard DE agency might run 3% from buyer, 3% from seller, split 60/40 between agents, with a 5% override to the managing broker. Enter those rules in KIMISUITE CRM Business Hub and every completed deal calculates automatically. At month end, each agent sees their own commission ledger; the office manager sees the consolidated view. No disputes sourced from arithmetic errors.

EU Portal Integration and Workspace Pricing That Scales Without Punishing Growth

KIMISUITE CRM Business Hub connects to ImmoScout24, immowelt, Idealista, and SeLoger feed formats, so listings you manage in the platform push to portals without duplicate entry. Inbound enquiries from those portals route back as buyer leads attached to the relevant listing. This closes the loop that most agencies currently bridge with a mix of copy-paste and email forwarding.

The platform is EU-hosted by default. Schrems II compliance is not an afterthought or an add-on tier — it's the baseline. A Data Processing Agreement is available for every account. All data remains within the EU. For agencies operating across Germany, Austria, and Switzerland, multi-currency support (EUR and CHF) and 16 interface languages mean agents in different offices work in the same system without workarounds.

Pricing runs on a workspace model, not per-seat. A 10-agent agency today typically pays around EUR 490/month for justimmo or FlowFact (EUR 49 per agent) for listings management, plus EUR 900/month for HubSpot Sales Hub Pro (EUR 90 per seat) for CRM, plus untracked time for commission spreadsheets — roughly EUR 1,400/month across two systems before any bookkeeper hours. KIMISUITE CRM Business Hub for real estate agencies covers listings, buyer/seller lead management, viewing scheduling, offer and contract workflow, and commission split tracking on flat workspace pricing. One system. One invoice.

The AI tools inside the platform handle drafting and summarising — writing a buyer update email from viewing notes, pulling a summary of recent comparable sales for a seller's market brief, flagging leads that have gone cold. Useful, specific functions. Not a buzzword pitch.